Office Administrator / Receptionist

Job Description: Company Overview:

BGI Business Solutions is a recruitment agency based in Johannesburg that connects candidates with permanent, temporary, and contract roles across multiple sectors. We are seeking a reliable Office Administrator / Receptionist to be the first point of contact for candidates and clients, manage front-desk operations, and support day-to-day administrative activities for a busy recruitment office.

Key Responsibilities:

• Greet visitors and candidates professionally, manage the reception area, and direct enquiries to the correct team members.
• Answer and route incoming calls, maintain voicemail and email logs, and manage appointment scheduling for interviews and client meetings.
• Perform general administrative tasks: data entry, filing, scanning, mail handling, and maintaining office supplies inventory.
• Coordinate candidate arrivals for interviews, prepare interview packs, and assist recruiters with candidate check-in and documentation.
• Maintain and update candidate and client records in the applicant tracking system and ensure confidentiality of personal information.
• Support basic bookkeeping tasks such as processing invoices, expense reports, and petty cash reconciliation.

Job Specification: Must have:

• Matric (Grade 12) or equivalent.
• Certificate/diploma in Office Administration or Business Administration, or equivalent experience (reception/administrative roles).
• At least 2 years' relevant work experience; listing notes up to 12 years' experience possible for senior candidates.
• Excellent verbal and written English communication.
• Professional front-desk presence and polite telephone manner.
• Proven administrative skills: filing, data entry, record keeping, document management.
• Experience with scheduling and calendar management; coordinating interview timetables and meeting rooms.
• Familiarity with basic bookkeeping: invoice handling, expense tracking, petty cash reconciliation.
• Proficient in Microsoft Office: Word, Excel, Outlook.
• Comfortable learning applicant tracking systems or CRM databases; confidentiality with candidate information.
• Strong organisational skills, ability to prioritise and work independently.

Preferred:

• Experience in a recruitment office environment.

Job Rewards and Benefits: Accomodation,Health Insurance,Leaves,Life Insurance,Medical,Pension,Provident Fund,Transport